Terms & Conditions

These Terms and Conditions govern registration for and participation in the Fish ID Nusantara ("FIN") competition, organised by PT Dipa Eralaut Pradana ("DEP").

By registering for or entering the Competition, Participants confirm that they have read and agree to:

• These Terms and Conditions;
• The FIN Competition Rules and Handbook;
• The FIN Disclaimer;
• The FIN Privacy Policy; and
• The FIN Copyright Policy.

1. Definitions

• Organiser means PT Dipa Eralaut Pradana.
• Competition means the FIN fish species documentation and identification competition.
• Participant means a person who has met the registration requirements.
• Work means the fish photograph and supporting material submitted by a Participant.
• Submission means a Work together with its species, location, time, and EXIF data and Dive Operator validation.
• Dive Operator means a licensed local diving service provider.
• Dive Site means the specific location where a Work was taken.
• Competition Rules means the FIN Handbook and official provisions in force.

2. Scope of the Competition

FIN is a fish species documentation and identification competition conducted in Indonesian waters.

The Competition period, registration window, submission deadline, judging, and announcement of winners follow the official schedule published on the FIN Website.

Competition period: [start date]–[end date].

3. Eligibility

The Competition is open to:

• Indonesian and foreign nationals;
• Scuba divers and freedivers;
• Holders of a valid diving certification from a recognised or equivalent body; and
• Participants aged at least 12.

Participants aged 12–17 must obtain written or electronic consent from a parent or legal guardian.

The Organiser, the Panel of Judges, staff directly involved in assessment, and their close relatives may not enter where doing so would create a conflict of interest.

4. Registration

Registration is completed through the FIN Website or official channels by submitting:

• The requested data and documents;
• Proof of diving certification;
• Parental or guardian consent where required; and
• Proof of payment.

Registration is valid once the documents and payment have been successfully verified by the Organiser.

The Organiser may request corrections to, or reject, a registration that is incomplete, unverifiable, or does not meet the requirements.

5. Participant Accounts

Participants must provide accurate information and keep their account secure.

A person may hold only one account, unless permitted in writing by the Organiser.

Participants may not transfer, lend, sell, or use another person's account.

6. Registration Fee

The registration fee, payment methods, and participation benefits are displayed before payment is made.

Payment may only be made through FIN's official channels.

Cancellation and refunds follow the Refund Policy displayed at registration. Disqualification for a proven breach does not automatically entitle a Participant to a refund, to the extent permitted by law.

7. Conduct of Dives

Participants must:

• Use licensed local Dive Operators;
• Dive within the limits of their competence and certification;
• Follow guide instructions and site regulations;
• Put safety first; and
• Observe conservation principles and underwater photography ethics.

Provisions on the risks and responsibilities of diving activity are set out in the FIN Disclaimer.

8. Requirements for Works

A Work must:

• Be the Participant's own original work;
• Be taken during the Competition period;
• Be taken in Indonesian waters;
• Show the fish clearly and identifiably;
• Be of adequate quality for assessment;
• Be submitted digitally through the official platform; and
• Be accompanied by accurate and complete data.

Participants may use digital cameras, action cameras, 360-degree cameras, or smartphone cameras, provided the result meets the assessment standard.

9. Supporting Data

Every Submission must include:

• The scientific name of the species;
• The destination, location, and Dive Site;
• The date and time the photograph was taken;
• EXIF data;
• GPS coordinates where available; and
• Dive Operator validation.

The Organiser may request the original RAW or JPEG file to verify authenticity, time, location, and metadata.

Failure to supply the data or verification files may result in a Submission being rejected.

10. Photo Editing and Manipulation

Reasonable technical correction — colour, exposure, cropping, sharpening, and noise reduction — is permitted provided it does not alter the characteristics of the species.

The use of generative AI, compositing, cloning, EXIF tampering, location falsification, or other misleading manipulation is prohibited.

11. Submission of Works

Submissions must be received through the official platform before the announced deadline.

Delays caused by a Participant's own device or network do not automatically entitle them to an extension.

In the event of a widespread FIN system outage, the Organiser may grant an extension and announce it through official channels.

12. Assessment

Submissions go through:

• An administrative and completeness check;
• Verification of time, location, EXIF data, and Dive Operator;
• An authenticity and ethics compliance check;
• Species identification; and
• Point allocation.

Species categories, point values, bonus points, point deductions, and the final calculation method follow the Competition Rules.

A Submission that is unidentified or misidentified may be rejected or subject to a point deduction under the Scoring Framework.

13. Repeat Species

A photograph of the same species from the same Dive Site is counted only once, in accordance with the Competition Rules.

The same species may be submitted again if photographed at a different Dive Site and all verification requirements are met.

Whether a location constitutes a different Dive Site is determined by the Panel of Judges based on the location data and evidence available.

14. Featured Dive Destinations

The Organiser designates 10 Featured Dive Destinations that carry bonus points.

The list of destinations, the area each covers, the dive evidence required, and the bonus calculation are set out in the Competition Rules.

Dives outside that list may still earn species points provided the requirements are met.

15. Panel of Judges

Assessment is carried out by a Panel of Judges comprising at least:

• An ichthyologist or marine biologist;
• A professional underwater photographer; and
• A Competition manager or administrator.

Judges must assess objectively, maintain confidentiality, apply consistent standards, and disclose conflicts of interest.

Where opinions differ on an identification, the marine biologist's assessment is the primary reference, with regard to the relevant scientific sources.

16. Leaderboard and Winners

Points and leaderboard positions during the Competition are provisional.

Scores may change as a result of verification, identification corrections, audit, appeals, point deductions, or the application of final bonuses.

Winners are determined by final accumulated points once all judging is complete.

In the event of a tie, the order of placement follows the criteria set out in the Competition Rules.

17. Appeals

Participants may appeal a rejected Submission no later than seven days after receiving notification.

An appeal must:

• Be submitted through official channels;
• Explain the grounds of the objection; and
• Include supporting evidence.

Appeals are reviewed by the Head Judge together with at least one panellist not involved in the original decision, where possible.

Appeal decisions are final for the purposes of the Competition.

18. Prohibited Conduct

Participants may not:

• Provide false data or identity;
• Submit work belonging to another person;
• Manipulate photographs, EXIF data, location, or validation;
• Use more than one account;
• Collude with or attempt to influence the Panel of Judges;
• Disturb, touch, corner, capture, or harm marine life;
• Damage coral reefs or the marine environment;
• Breach conservation area regulations; or
• Interfere with the security or operation of the FIN platform.

19. Sanctions and Disqualification

Breaches may be met with:

• A request for clarification;
• A warning;
• Rejection of the Submission;
• Reduction or cancellation of points;
• Account suspension;
• Disqualification;
• Cancellation of a ranking or prize; or
• A ban from future FIN activities.

Sanctions are determined by the evidence, the seriousness of the breach, its impact, whether it was deliberate, and whether it was repeated.

A title or prize may be revoked if evidence of a material breach emerges after the announcement.

20. Prizes

The type, value, quantity, and schedule of prize awards follow FIN's official announcements.

Winners must:

• Complete identity verification;
• Provide the information required;
• Sign a receipt if requested; and
• Meet applicable tax obligations.

Prize tax is borne by the party specified in the official announcement and in accordance with tax regulations.

Product prizes are subject to the supplier's availability and terms. If a product is unavailable, the Organiser may substitute a product or value of equivalent worth after notifying the winner.

21. Copyright and Publication

Copyright in Works, the licence to DEP, crediting, use by sponsors or partners, and infringement reporting are governed by the FIN Copyright Policy.

Use of a Participant's name, profile photograph, Works, ranking, and documentation is governed by the FIN Privacy Policy and Copyright Policy.

22. Personal Data

The collection, use, storage, publication, disclosure, and deletion of personal data are governed by the FIN Privacy Policy.

Participants aged 12–17 must obtain parental or guardian consent for the processing of their personal data.

23. Disclaimer and Limitation of Liability

Provisions concerning:

• Diving and travel risk;
• Educational information and species identification;
• Dive Operator and third-party services;
• Website availability;
• Technical disruption; and
• Limitation of the Organiser's liability

are set out in the FIN Disclaimer.

No FIN provision removes a Participant's rights or the Organiser's liability where the law does not permit their exclusion.

24. Changes and Force Majeure

The Organiser may change the schedule, terms, scoring system, or conduct of the Competition due to:

• Changes in the law;
• The security and integrity of the Competition;
• Correction of errors;
• Operational changes; or
• Circumstances reasonably beyond its control.

Material changes will be announced on the Website or by email.

The Organiser may postpone, alter, or cancel the Competition as a result of disaster, extreme weather, emergency, security disruption, government policy, site closure, large-scale system failure, or other force majeure.

25. Order of Precedence

In the event of conflict, the order of reference is:

• Statutory law;
• Official announcements or special provisions;
• The latest Competition Rules and Handbook;
• These Terms and Conditions;
• The Privacy Policy and Copyright Policy within their respective fields;
• The Disclaimer; and
• Promotional or social media material.

Promotional material does not change the Competition Rules unless expressly stated to be an official amendment.

26. Governing Law and Dispute Resolution

These Terms and Conditions are subject to the laws of the Republic of Indonesia.

Complaints should first be raised with FIN for resolution by deliberation.

If no agreement is reached, disputes may be resolved through a consumer dispute resolution body, mediation, arbitration where agreed, or a court of competent jurisdiction.

These Terms and Conditions are published in Indonesian and English. In the event of any difference in interpretation between the two versions, the Indonesian version prevails.

27. Severability

If any provision is held invalid or unenforceable, the remaining provisions continue in force.

An invalid provision will be adjusted only so far as needed to bring it into line with the law and its original intent.

28. Contact

PT Dipa Eralaut Pradana
Organiser of Fish ID Nusantara
https://fish-id.co
contact@fish-id.co